Trusted by modern businesses powered by
Smart Billing · Powered by Apoorva
The Billing Platform
Built to Grow
Your Business
Send professional invoices, accept payments online, automate recurring billing, and sync seamlessly with your accounting software, all in one place.
No credit card required · 14-day free trial · Cancel anytime
M
MerkPay
F
Fortis
S
Stripe
QB
QuickBooks
Xe
Xero
Everything you need
Powerful features, zero
complexity
From invoicing to reconciliation, BillWare handles the entire billing lifecycle so you
can focus on running your business.
Smart Invoice Management
Create pixel-perfect invoices in seconds. Add line items, apply taxes, attach your brand, and send directly from the platform. Track every invoice through draft, sent, paid, and overdue, automatically.
- Custom invoice numbering & prefixes
- CC email & per-invoice payment terms
- Void, partial pay & late-fee automation
- Auto-pay reminders on your schedule
Multi-Gateway Payments
Accept cards, ACH, and bank transfers via MerkPay or Fortis. Switch or run multiple gateways simultaneously with one dashboard.
Recurring Billing
Set up weekly, monthly, quarterly, or annual subscriptions. BillWare auto-charges customers and generates invoices without any manual effort.
Customer Management
Maintain complete customer profiles with billing addresses, outstanding balances, payment methods, and auto-pay preferences, all in one view.
Reports & Analytics
Get real-time insight into revenue, payment velocity, overdue invoices, and customer trends. Make data-driven decisions with dashboards that tell the full story, not just the numbers.
- Revenue trends & month-over-month growth
- Payment method performance breakdown
- Customer aging & outstanding balance reports
- Exportable data for external analysis
Tax Rate Management
Create and manage tax rates, apply them to line items automatically, and stay compliant with jurisdiction-level tax configurations.
Products & Services Catalog
Build a reusable catalog of products and services with pre-set prices and tax rates. One click to add to any invoice, no retyping required.
API & Webhooks
Full REST API with API key management and webhook endpoints. Build custom integrations and automate workflows with real-time event triggers.
White-Label Branding
Add your logo, set your brand colors, and customize invoice templates. Customers see your brand, not ours. Professional from day one.
Team Management
Invite your team with granular role-based access: Admin, Staff, or Read-Only. Everyone gets what they need, nothing more, nothing less.
Simple by design
Up and running in minutes
Four simple steps from signup to your first payment collected.
Brand Your Portal
Upload your logo, set your brand color, and configure your invoice prefix. Your billing portal, your identity.
Connect a Gateway
Link MerkPay or Fortis in a few clicks. Start accepting payments immediately with instant onboarding.
Send Your First Invoice
Add your customer, pick products from your catalog, apply taxes, and send. Customers pay online with a single click.
Automate & Grow
Set up recurring billing, auto-pay reminders, and accounting sync. Let BillWare run in the background while you focus on growth.
Plays well with others
Seamless integrations
with your stack
BillWare syncs customers, invoices, and payments with your accounting software in real-time. No double entry. No reconciliation headaches.
- Two-way sync: customers, invoices & payments
- Real-time or daily scheduled sync
- Account & tax rate mapping
- Sync logs with error tracking
- OAuth-secured connections
Connect Your Accounting Software
QB
QuickBooks Online
Sync invoices, customers and payments with QuickBooks in real time.
Coming Soon
Xe
Xero
Keep Xero perfectly in sync, accounts, taxes and transaction history.
Coming Soon
S
Stripe
Cards, ACH, wallets, and 135+ currencies with instant onboarding.
Coming Soon
API
REST API & Webhooks
Build any custom integration with our secure REST API and real-time webhooks
Available
Secure. Reliable. Seamless.
Enterprise security. SMB
simplicity.
Your data and your customers’ payment information are protected by multiple layers of security.
Data Encryption
All sensitive data is encrypted at rest and in transit using AES-256 and TLS 1.3.
PCI-DSS Compliant
Payment data is handled exclusively through PCI-DSS Level 1 certified payment gateways.
Role-Based Access
Granular permissions ensure every team member sees only what they need to.
Full Audit Logs
Every action is logged with timestamp, user, IP address, and device for full accountability.
Idle Session Timeout
Automatic session expiry keeps accounts secure even on shared devices.
Bot Protection
Built-in bot detection and rate limiting protect your account from automated attacks.
Transparent pricing
Simple plans that scale with you
Start free. Scale as you grow. No hidden fees, no per-transaction surprises.
Save 20%
Starter
Perfect for freelancers and small teams.
$29/ month
Billed monthly
- Up to 100 invoices / month
- 1 payment gateway
- Up to 5 team members
- Customer management
- Basic reporting
Professional
For growing businesses that need more power.
$79/ month
Billed monthly
- Unlimited invoices
- 2 payment gateways
- Up to 15 team members
- Advanced analytics
- QuickBooks or Xero sync
- API access (10K calls/mo)
- Products & services catalog
- Priority support
Enterprise
Full power for teams that demand the best.
$199/ month
Billed monthly
- Everything in Professional
- Unlimited team members
- All payment gateways
- QuickBooks + Xero sync
- Unlimited API calls
- Custom webhooks
- White-label branding
- Dedicated account manager
Starter
Perfect for freelancers and small teams.
$23/ month
Billed annually
- Up to 100 invoices / month
- 1 payment gateway
- Up to 5 team members
- Customer management
- Basic reporting
- Email support
Professional
For growing businesses that need more power.
$63/ month
Billed annually
- Unlimited invoices
- 2 payment gateways
- Up to 15 team members
- Advanced analytics
- QuickBooks or Xero sync
- API access (10K calls/mo)
- Products & services catalog
- Priority support
Enterprise
Full power for teams that demand the best.
$159/ month
Billed annually
- Everything in Professional
- Unlimited team members
- All payment gateways
- QuickBooks + Xero sync
- Unlimited API calls
- Custom webhooks
- White-label branding
- Dedicated account manager
All plans include a 14-day free trial. No credit card required.
Customer success
Real results. Real customers.
“BillWare cut our invoicing time by 70%. The QuickBooks sync alone saved us hours every week. I wish we'd switched sooner.”
Jamie MitchellOwner, Mitchell Consulting
“Recurring billing on autopilot is a game-changer for our subscription clients. Payments come in without me lifting a finger. The reports are beautiful too.”
Sarah ReynoldsCFO, Nexus Digital Agency
“The team permissions feature is exactly what we needed. My bookkeeper sees what she needs, my sales team sees their clients, zero overlap. Highly recommend.”
David KimCEO, Velocity Tech Solutions
Got questions?
Frequently asked questions
Do I need a credit card to start my free trial?
No. You can sign up and explore all features for 14 days without entering any payment details. At the end of the trial, you choose a plan that fits your needs.
Which payment gateways does BillWare support?
BillWare supports Stripe, MerkPay, and Fortis. Depending on your plan, you can connect one or multiple gateways simultaneously. Each gateway supports cards, ACH/bank transfers, and digital wallets.
Can I sync BillWare with QuickBooks or Xero?
Yes. BillWare integrates natively with both QuickBooks Online and Xero. You can sync customers, invoices, and payments in real-time or on a daily schedule. Account and tax rate mappings are fully configurable.
How does recurring billing work?
Set up a subscription for any customer with a billing frequency of weekly, monthly, quarterly, or annually. BillWare automatically creates the invoice, charges the customer’s saved payment method, and emails a receipt, with no manual steps required.
Can I invite my accountant or team members?
Yes. You can invite team members with three permission levels: Admin (full access), Staff (day-to-day operations), and Read-Only (view access). Perfect for accountants, bookkeepers, or sales staff.
Is my data and my customers' data secure?
Absolutely. All data is encrypted at rest and in transit. Payment card data is handled exclusively by PCI-DSS Level 1 certified gateways, BillWare never stores raw card details. We also maintain full audit logs and support idle session timeout for account security.
Can I cancel or change my plan at any time?
Yes. You can upgrade, downgrade, or cancel your subscription at any time from your account settings. There are no long-term contracts or cancellation fees.
Ready to simplify your billing?
Join thousands of businesses using BillWare to get paid faster, reduce admin time, and grow with confidence.
Start Free — No Card Needed
14-day free trial · Cancel anytime
